Records of council proceedings to be kept in Haverhill
Wednesday, 24th September 2014.
The official records of Haverhill Town Council's proceedings are to be leatherbound and kept in a fireproof place by the town's local history group.
Councillors agreed to spend £500 on having its minutes from 1997 to 2011 bound in leather to preserve them for posterity.
Members debated where they should be kept after a member of the public, John Burns, had earlier argued in the public forum that they should go to the Suffolk Record Office.
He was not in favour of the minutes being professionally bound and given to Haverhill Local History Group.
"It is well known that many of the documents and artefacts they hold on behalf of the people are not readily available due to lack of space," he said.
But councillors Pat Hanlon and Barry Robbins both said they should be given to the history group to be held in Haverhill.
Cllr Betty McLatchey wondered how safe they would be from fire and town mayor Cllr Roger Andre said the history group should be required to keep them in 'a fireproof place'.
The minutes are all available on line via the town council's archive on its website, but members felt a hard copy should also be retained.
Minutes from the council's inception in 1989 up to 1997 have not been retained, apparently, town clerk Colin Poole told members.
Councillors agreed to spend £500 on having its minutes from 1997 to 2011 bound in leather to preserve them for posterity.
Members debated where they should be kept after a member of the public, John Burns, had earlier argued in the public forum that they should go to the Suffolk Record Office.
He was not in favour of the minutes being professionally bound and given to Haverhill Local History Group.
"It is well known that many of the documents and artefacts they hold on behalf of the people are not readily available due to lack of space," he said.
But councillors Pat Hanlon and Barry Robbins both said they should be given to the history group to be held in Haverhill.
Cllr Betty McLatchey wondered how safe they would be from fire and town mayor Cllr Roger Andre said the history group should be required to keep them in 'a fireproof place'.
The minutes are all available on line via the town council's archive on its website, but members felt a hard copy should also be retained.
Minutes from the council's inception in 1989 up to 1997 have not been retained, apparently, town clerk Colin Poole told members.
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